Downloadable documents for this year’s AGM
2017 ANNUAL REPORT Apologies for the delay in progressing the mechanics of the AGM, it’s been a busy time of year for everybody. Here follows the annual report from the Committee, for members to review and discuss in the run up to voting. To help with the administrative processes of the AGM it would be appreciated if members could converse in segregated threads for the various topics arising, and with appropriate subject headings. Discussion can continue until 12:00 noon on Weds 20th December, after which a formal AGM agenda will be drafted. This will be circulated in the first week of the New Year and voting will be open until 12:00 noon on Sat 20th January. 1) Membership Secretary’s report - Brian Holt Membership is down by six compared with last year and stands at 132. Four members have advised non-renewal after giving up their boating. Would any members not renewing please let me know to save me chasing up in the New Year. The new website was set up including a “members only” forum and there have been some confusions about the access arrangements. To clarify this I will be including the sign-on details on members’ 2018 membership cards. I still have flags and stickers for sale and, if purchased with the membership renewal, saves on postage. Full details on the website at http://www.cutweb.org.uk/new/index.php/merchandise/ The Treasurer and myself both appreciate speedy renewals as it much reduces our workload when we can process them in large batches. 2) Treasurer’s report – Graham Keens Following the trend of recent years the club operated with a surplus. Funds increased by £466.65 and the cash balance is now £4,133.35. A link to the full accounts will be provided shortly. The 2017 Annual Rally at The Blue Lias unintentionally generated a profit of £74 following the re-format without the professional entertainment. This sum will be held over as a float to the next Club rally/event. An additional sum of £211.20 generated from the raffle, auction and book sale was paid over to Breast Cancer UK, the charity selected at the event. 3) 2018 Club rally/events We have no candidate for Rally Organiser, if someone is prepared to stand please announce yourself on this list, or privately to any of the Committee. Please use this AGM period to make any suggestions or observations concerning future rally/events. The Committee encourages discussion here and at any time on the general list but proposes in future to decouple the rally/event discussions from the formal AGM business. The Committee holds the view that any such social events should be self-financing, although that does not rule out the option of a special grant of financial support towards a Club event, at the discretion of the elected Committee. 4) Election of Officers/Committee Sheila Goodland is not seeking re-election as Secretary. Julian Tether and Brian Holt continue in the second year of their current terms as Commodore and Membership Secretary respectively. The following members have been proposed (P) and seconded (S) to serve on the Committee, in specific roles where stated. Re-elect Graham Keens: Treasurer P: S Heaven S: S Witwicki Elect Linda Gifford-Hull: Secretary P: G Peckett S: B Holt Re-elect en bloc Glen Peckett P: B Holt S: C Evans Connie Evans P: G Peckett S: G Keens Steve Heaven P: J Tether S: B Holt 5) CIBC Website Our thanks to Steve Heaven for a super effort designing and re-launching our website, acknowledging also the sterling work by Connie Evans sustaining the original site for so many years. Please visit www.cutweb.org and let’s have any feedback. The teething problems with the forum are regretted and are being addressed as mentioned in the Membership Secretary’s notes above. 6) Communication by club forum platform instead of Yahoo Groups This is a knotty subject and has been the subject of Committee debate. We apologise for not making any comments or announcements through the year. Yahoo is far from perfect but the Committee is generally of the view that the members have expressed a preference for a continuation of the “push” email communication channel. Our own website forum is not intended to replace either or both options, but it does allow members to share photos within the confines of the Club and other facilities which have not yet been fully explored. The Committee invites those members who were enthusiastic about the benefits of the forum platform to restate their case/suggestions, for further objective assessment outside the scope of the AGM. Above all the Committee believes that the majority of members are satisfied with the present arrangement and does not have the resource to cope with dual or multi channel operations. 7) Club cash balance Clearly the Club has operated with an increasing surplus for several years. That is a healthy condition and does not cause the Committee great concern. However there is a proposal for members’ consideration. It is proposed for the membership year 2019 (the year after next) that there will be a free subscription to all members RENEWING from membership in 2018. This ties in with the celebration of the Club's 20th anniversary. New members joining in 2019 will be required to pay the normal joining fee and subscription. 8) Charitable donations There has been some debate on this and the Committee have reviewed the various comments made by members. The view held is that the ONLY charitable donations made by the Club, in the normal course of business, should be the distribution of funds raised by auctions, raffles etc at any rally or social event, assuming they are surplus to the running costs of the event. The Club is not established for charitable purposes and the Committee do not feel that they should be burdened with charitable dilemmas. We look forward to the comments and discussions over the next 10 days. CIBC Committee